Day
TrackEDU
Facility Booking
Management
Set Up Faster with TrackEDU AI.
Upload your existing school calendar and let TrackEDU AI identify the academic year, terms, holidays, closures and key school dates before you review and import them.
School Schedule Import
TrackEDU AI
Academic Year
Detected
Terms & Holidays
Review
School Closures
Review
PDF, Image, Excel & More
Human Review
See the Whole School Year.
Give staff an interactive Academic Calendar showing terms, public holidays, school holidays, closures, staff days and other important dates.
Academic Calendar
School Year
Autumn Term
Term
Half-Term Holiday
Closed
Staff In-Service Day
Staff Day
Month, Term & Year Views
School Dates Connected
Simple Room Scheduling.
Use one interactive weekly calendar for classrooms, halls, labs, libraries, sports spaces and other shared facilities.
Weekly Booking Calendar
Mon · Period 2
🏀 Sports Hall
Confirmed
09:00 - 10:00 • Year 8 PE • Coach Alex
Weekly Grid
Instant Booking
Find a Free Space Instantly.
Choose a date and period and instantly see which facilities are genuinely available before staff move across campus.
Instant Room Finder
Live
🧪 Science Lab 2
Free
📚 Upper Library
Free
🎭 Auditorium
Booked
Live Availability
Book Directly
No More Double-Bookings.
TrackEDU checks availability before a booking is saved and blocks overlapping reservations before they become a staff problem.
Conflict Warning
Booking Blocked
The Auditorium is already booked during this period. Choose another space or time before continuing.
Conflict Protection
Live Availability
Control Who Can Book.
Give individual staff booking access, restrict specific facilities when needed and require administrator approval for high-demand spaces.
Staff Booking Access
Admin
Can create bookings
Enabled
Sports Hall
Allowed
Auditorium
Approval Required
Staff Permissions
Approval Queues
Plan Recurring Bookings.
Create repeated booking series for regular lessons, clubs and activities, with conflict checks before the series is confirmed.
Recurring Booking
Series
Monday · Sports Hall
Active
Conflict Check
Passed
Booking Series
Conflict Checked
Understand Staff Booking Usage.
See how staff are using the booking system, identify booking patterns and help administrators understand demand across shared facilities.
Staff Booking Usage
Current Cycle
Ms Carter
12 bookings
Mr Patel
9 bookings
Mrs Williams
7 bookings
Booking Activity
Staff Visibility
Keep Operations Informed.
Staff can add room setup requirements while booking, while Operations teams can review upcoming requests, facility usage and planning information.
Operations Requests
Today
Main Hall · Exam desks
Pending
Auditorium · 30 chairs
In Progress
Sports Hall · Cones
Ready
Setup Requests
Facility Usage
© 2026 TrackEDU Ltd. All rights reserved.
UK Registration No. 17216557
128 City Road, London, EC1V 2NX, UK
TrackEDU
Facility Booking for Schools
Initializing Workspace
Verifying security keys, loading tenant properties, and parsing network array maps index points...
Facility Portal
Secure authorization access point for designated organization personnel email handles.
ICO Registered • Ref: ZC146923
Setting up Facilities for another school?
Welcome to TrackEDU
Create your school Facilities workspace.
3 months of Pro included
Get full Pro access with up to 30 bookable spaces and 200 users free for 90 days from signup. No credit card required.
HAVE A PRO CODE?
Access Revoked
Your organisation's access to TrackEDU Facilities has been revoked.
Your data has not been deleted
Existing facilities, staff, bookings and history remain stored.
Access has simply been disabled for this workspace.
If you believe this is a mistake, please contact your school administrator or TrackEDU.
hello@trackedu.net
Approval Pending
Your access request has been securely logged and sent to the school administrator.
Data Protection: You will be granted system access only after your identity is verified by the admin.
Enter Access Code
This school requires a verification code to access the facility booking system.
OR
Need the access code?
Contact your school administrator to get the current verification code.
💡 Good to know: Once verified, your account is securely remembered across your devices. If the school updates the access code, you'll simply be asked to enter the new one on your next visit.
